Exporting all work items from all team projects

Somebody asked me a simple question the other day: “how do I export all of my work items at once”. I suspected they were looking to perform a backup, but it sounded like they might want to import into another system or just archive them in some readable way. I suggested Microsoft Excel, but it can only fetch work items from one team project at a time. So repetition, using a Macro or a human, would be required.

Here’s an alternative we came up with …

1. Downloaded and installed Team Foundation Power Tools.

2. Picked one of the Team Projects, added a query, and removed the Team Project = @Project clause, so that it was completely empty:

    Work Item Query

3. Changed the Column Options, added the columns we wanted to export. For testing, we selected ID, Team Project, Work Item Type, and Title.

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4. Ran the query and verified that it pulled the right work items and fields we wanted.

5. Saved the query (My query) and named it AllProjectWorkItems.

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6. Dropped to the command prompt and executed the following commands:

    cd c:Program FilesMicrosoft Team Foundation Server 2008 Power Tools

    tfpt query “CalculatorMy QueriesAllProjectWorkItems” /Server:vsts /format:xml > c:AllWorkItems.xml

 

7. This command generated an XML file containing all of the fields from all work items from all projects. This satisfied their requirement.

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At this point you can update the query adding more columns, until you have the superset of what you need for the export of all types from all projects. With a little finesse, the XML document could be migrated into Excel or another software application.

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